Support Specialist
Court Name/Organization:
Louisiana Western Probation and Pretrial Services Overview of the Position:
The U.
S.
Probation and Pretrial Services Office for the Western District of Louisiana is accepting positions for a Support Specialist in the Lafayette, Louisiana office.
The incumbent provides specialized technical and administrative support to probation officers in a wide range of areas, including assisting with conducting investigations, compiling criminal histories, coordinating with collateral agencies, verifying information, preparing reports, and entering data into PACTS.
Location:
Shreveport, LA Opening and Closing Dates:
08/01/2023 - 08/31/2023 Appointment Type:
Permanent Classification Level/Grade:
CL 23/01 - CL 24/61 Salary:
$37,357 - $67,231 Announcement Number:
23-08Position Description Assists probation officers in compiling criminal histories, conducting inquiries with collateral agencies, collecting verifiable and supportable documentation, and uploading reports in the U.
S.
Clerk of Court's electronic filing system.
Formats, types and edits reports prepared by officers, pursuant to local policy and procedures.
Prepares and processes forms and documents, ensuring consistency and accuracy among reports, memorandums, and related paperwork.
Prepares and updates case files and officers' field documents.
Monitors officers' due dates, and ensures officers' reports are provided to supervisors to meet deadlines.
Tallies officers' completed investigations.
Provides backup to other support specialists in the District.
Screens incoming mail.
Submits required documents to release centers, Bureau of Prisons, Parole Commission, and the U.
S.
Sentencing Commission.
Performs receptionist duties by greeting visitors/clients in person and on the telephone, answering routine questions, and directing visitors/callers to the appropriate person or department.
Assess office consumable supply needs.
Prepares and submits purchase requests to administrative staff.
Ensures custodial officer processes the receiver upon receipt of goods into the office.
Monitors postage expenditures, and refills postage meters.
Prepares officers' travel vouchers and enters them in the financial program for the Western District of Louisiana.
Analyzes caseload information to advise officers on status of offender monthly reports, community service, and fine payments.
This list is intended to reflect typical duties.
It is not all-encompassing and does not include all duties or special work assignments.
QualificationPersonal Characteristics:
To qualify for this position, a person must also demonstrate that he/she possesses:
Unquestioned integrity Ability to make decisions and exercise initiative in handling problems encountered while performing assigned duties, and Ability to use good judgmentQualificationsMinimum Qualifications:
High school graduate or equivalent and two years of general clerical experience that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.
Qualifications:
At least two years progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.
Such experience is commonly encountered in law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resource/payroll operations.
Candidates must also demonstrate:
A consistent past employment record; Experience in dealing with routine and complex assignments; A demonstrated ability to think through, analyze, and interpret written communications; Ability to prioritize tasks and work assignments; Ability to manage multiple tasks simultaneously; Superior oral and written communication skills; Good typing skills with above-average computer knowledge and skills; A good knowledge of spelling, punctuation, and grammar; Strong interpersonal skills; A professional demeanor and appearance appropriate for a law or professional office environment.
How To ApplyUpon review of all applications, the most qualified persons may be invited for a personal interview.
To be considered, all educational and experience requirements must be met prior to the closing date of the promotional announcement.
Instructions to Applicants:
Each applicant is required to submit a letter of interest and chronological resume, together with the Application for Employment.
Applications for Employment (Form AO 78) may be downloaded from the U.
S.
Courts website www.
uscourts.
gov.
Send all application documents via email or mail to Administrative Assistant, Nancy C.
McGinity, email protected before the close of business on Aug.
31, 2023.
If an application is emailed, Human Resources will send a reply email indicating application received.
If a reply email is not received timely, please call the U.
S.
Probation Office at (337) 593-5199.
Additional Information:
Due to the volume of applications which may be received, the U.
S.
Probation and Pretrial Services Office will contact only the most qualified applicants who will be invited to one (or more) personal interview(s).
Applicants selected for interviews will be required to travel to the designated location at their own expense.
The Court is not authorized to reimburse applicants for travel and/or relocation expenses.
Applicants progressing beyond the initial interview phase may be tested for eligibility.
The Court has the right to modify the conditions of this vacancy announcement, withdraw the announcement, or fill the position at any time before the closing date, any of which may occur without prior written notice.
Multiple vacancies may be filled from this announcement.
The Court provides reasonable accommodations to applicants with disabilities in accordance with the Americans with Disabilities Act.
If you need a reasonable accommodation, please notify human resources at:
email protected .
The decision on granting reasonable accommodations will be made on a case-by-case basis.
The U.
S.
Probation & Pretrial Services Office for the Western District of Louisiana is an Equal Opportunity Employer and values diversity in the workplace.
Send Applications:
Nancy C.
McGinityAdministrative AssistantU.
S.
Probation Office800 Lafayette Street, Suite 2400Lafayette, LA 70501 email protected The federal Judiciary is an Equal Employment Opportunity employer.
Recommended Skills Administration Banking Services Communication Data Entry Electronic Filing System Finance Estimated Salary: $20 to $28 per hour based on qualifications.
Louisiana Western Probation and Pretrial Services Overview of the Position:
The U.
S.
Probation and Pretrial Services Office for the Western District of Louisiana is accepting positions for a Support Specialist in the Lafayette, Louisiana office.
The incumbent provides specialized technical and administrative support to probation officers in a wide range of areas, including assisting with conducting investigations, compiling criminal histories, coordinating with collateral agencies, verifying information, preparing reports, and entering data into PACTS.
Location:
Shreveport, LA Opening and Closing Dates:
08/01/2023 - 08/31/2023 Appointment Type:
Permanent Classification Level/Grade:
CL 23/01 - CL 24/61 Salary:
$37,357 - $67,231 Announcement Number:
23-08Position Description Assists probation officers in compiling criminal histories, conducting inquiries with collateral agencies, collecting verifiable and supportable documentation, and uploading reports in the U.
S.
Clerk of Court's electronic filing system.
Formats, types and edits reports prepared by officers, pursuant to local policy and procedures.
Prepares and processes forms and documents, ensuring consistency and accuracy among reports, memorandums, and related paperwork.
Prepares and updates case files and officers' field documents.
Monitors officers' due dates, and ensures officers' reports are provided to supervisors to meet deadlines.
Tallies officers' completed investigations.
Provides backup to other support specialists in the District.
Screens incoming mail.
Submits required documents to release centers, Bureau of Prisons, Parole Commission, and the U.
S.
Sentencing Commission.
Performs receptionist duties by greeting visitors/clients in person and on the telephone, answering routine questions, and directing visitors/callers to the appropriate person or department.
Assess office consumable supply needs.
Prepares and submits purchase requests to administrative staff.
Ensures custodial officer processes the receiver upon receipt of goods into the office.
Monitors postage expenditures, and refills postage meters.
Prepares officers' travel vouchers and enters them in the financial program for the Western District of Louisiana.
Analyzes caseload information to advise officers on status of offender monthly reports, community service, and fine payments.
This list is intended to reflect typical duties.
It is not all-encompassing and does not include all duties or special work assignments.
QualificationPersonal Characteristics:
To qualify for this position, a person must also demonstrate that he/she possesses:
Unquestioned integrity Ability to make decisions and exercise initiative in handling problems encountered while performing assigned duties, and Ability to use good judgmentQualificationsMinimum Qualifications:
High school graduate or equivalent and two years of general clerical experience that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.
Qualifications:
At least two years progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.
Such experience is commonly encountered in law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resource/payroll operations.
Candidates must also demonstrate:
A consistent past employment record; Experience in dealing with routine and complex assignments; A demonstrated ability to think through, analyze, and interpret written communications; Ability to prioritize tasks and work assignments; Ability to manage multiple tasks simultaneously; Superior oral and written communication skills; Good typing skills with above-average computer knowledge and skills; A good knowledge of spelling, punctuation, and grammar; Strong interpersonal skills; A professional demeanor and appearance appropriate for a law or professional office environment.
How To ApplyUpon review of all applications, the most qualified persons may be invited for a personal interview.
To be considered, all educational and experience requirements must be met prior to the closing date of the promotional announcement.
Instructions to Applicants:
Each applicant is required to submit a letter of interest and chronological resume, together with the Application for Employment.
Applications for Employment (Form AO 78) may be downloaded from the U.
S.
Courts website www.
uscourts.
gov.
Send all application documents via email or mail to Administrative Assistant, Nancy C.
McGinity, email protected before the close of business on Aug.
31, 2023.
If an application is emailed, Human Resources will send a reply email indicating application received.
If a reply email is not received timely, please call the U.
S.
Probation Office at (337) 593-5199.
Additional Information:
Due to the volume of applications which may be received, the U.
S.
Probation and Pretrial Services Office will contact only the most qualified applicants who will be invited to one (or more) personal interview(s).
Applicants selected for interviews will be required to travel to the designated location at their own expense.
The Court is not authorized to reimburse applicants for travel and/or relocation expenses.
Applicants progressing beyond the initial interview phase may be tested for eligibility.
The Court has the right to modify the conditions of this vacancy announcement, withdraw the announcement, or fill the position at any time before the closing date, any of which may occur without prior written notice.
Multiple vacancies may be filled from this announcement.
The Court provides reasonable accommodations to applicants with disabilities in accordance with the Americans with Disabilities Act.
If you need a reasonable accommodation, please notify human resources at:
email protected .
The decision on granting reasonable accommodations will be made on a case-by-case basis.
The U.
S.
Probation & Pretrial Services Office for the Western District of Louisiana is an Equal Opportunity Employer and values diversity in the workplace.
Send Applications:
Nancy C.
McGinityAdministrative AssistantU.
S.
Probation Office800 Lafayette Street, Suite 2400Lafayette, LA 70501 email protected The federal Judiciary is an Equal Employment Opportunity employer.
Recommended Skills Administration Banking Services Communication Data Entry Electronic Filing System Finance Estimated Salary: $20 to $28 per hour based on qualifications.
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