Administrative Assistant 3
Company Name:
Louisiana Department of State Civil Service
Job Title: Administrative Assistant 3
Agency: LSU Health Sciences Center-Shreveport
Opening Date: Wed. 07/23/14
Closing Date/Time: Wed. 07/30/14 11:59 PM Central Time
State Salary Range: $10.15 - $21.36 hourly
$1,759.00 - $3,702.00 monthly
Agency Hiring Range: Min: Max:
Job Type: Classified
Location: Shreveport, Louisiana
Print Job Information-Apply
QualificationsBenefitsSupplemental Questions
MINIMUM
Qualifications:
Two years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies:the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the North Central Association of Colleges and Schools; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Supplemental Information:
Department:AH Physician's Assistants
14-065-7601, 27037
This vacancy is open to permanent classified employees of LSUHSC-S, permanent classified state employees and external applicants. Applicants must possess a test score for series8500 (OSE-Office Support Exam)by the close of this announcement.Please note you may be required to demonstrate your typing skills to be appointed to this Administrative Assistant applicants must have served six months in their present department and classification.Applicants who meet minimum qualifications/substitutions of this vacancy must apply during the announcement period.Before you submit your electronic application please be sure the application clearly shows the posted minimum requirements (or substitution if applicable).Testing exemptions do not apply to this vacancy.Applicantswithouta current test score can apply to take the testhere.
There is one vacancy.Refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
DoNOTcreate more than 1 account.
DoNOTuse another person's account to apply for a job.
Resumes willNOTbe accepted in lieu of completing the work experience sections of the application.
To apply for this vacancy, click on the Apply link above and create an electronic application to be used for this vacancy as well as future vacancies that you meet minimum / flexible qualifications.The preferred application method is electronically.If you need assistance applying electronically, please telephone the Classified Staffing Office at .
LSU Health Sciences Center - Shreveport
Department of Human Resource Management
1501 Kings Highway, P.O. Box 33932
Shreveport, LA 71130-3932
Administration Building - Room 106A
Office hours are 8:00 a.m.4:30 p.m.
If you are contacted for an interview, please let us knowat that timeif you will need special accommodations.
Application Status Message
What it Means
Application received
Your application has been received by Human Resources.
Checking for required test score
We are making sure you have an active, passing score for the required written test.
Under review
The application is being reviewed by Human Resources to ensure minimum qualifications are listed in the application.
Eligible for consideration
If your application is selected to receive an interview, the hiring department will contact you to schedule the interview.
Selection made
The vacancy is filled and the selected applicant has been notified.
The hiring department has up to 90 days from the closing date of the announcement to make a selection.The approved job description is available to view in the Classification & Pay office located in Room 110 of the Administration Building.To review the job description in person, please provide Classification and Pay with the position number listed in the vacancy announcement, Ex:11-00-0000, 00000.It is recommended that you review the job description prior to submitting your electronic application and receiving a call to schedule an interview.
To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a this form is voluntary, but we hope that you will choose to fill it out.Any answer you give will be kept private and will not be used against you in any way.If you choose to disclose this information, please follow these instructions:
Please print and complete this form, .
Write the title of the job for which you are applying and the request number
Fax the completed form to .We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard torace, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Job Concepts:
Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a professional, supervisor or manager.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.
Examples of Work:
SECRETARIAL
Responds to requests for information; may require interpretation of department rules and regulations.
Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types materials that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.Estimated Salary: $20 to $28 per hour based on qualifications.
Louisiana Department of State Civil Service
Job Title: Administrative Assistant 3
Agency: LSU Health Sciences Center-Shreveport
Opening Date: Wed. 07/23/14
Closing Date/Time: Wed. 07/30/14 11:59 PM Central Time
State Salary Range: $10.15 - $21.36 hourly
$1,759.00 - $3,702.00 monthly
Agency Hiring Range: Min: Max:
Job Type: Classified
Location: Shreveport, Louisiana
Print Job Information-Apply
QualificationsBenefitsSupplemental Questions
MINIMUM
Qualifications:
Two years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies:the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the North Central Association of Colleges and Schools; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Supplemental Information:
Department:AH Physician's Assistants
14-065-7601, 27037
This vacancy is open to permanent classified employees of LSUHSC-S, permanent classified state employees and external applicants. Applicants must possess a test score for series8500 (OSE-Office Support Exam)by the close of this announcement.Please note you may be required to demonstrate your typing skills to be appointed to this Administrative Assistant applicants must have served six months in their present department and classification.Applicants who meet minimum qualifications/substitutions of this vacancy must apply during the announcement period.Before you submit your electronic application please be sure the application clearly shows the posted minimum requirements (or substitution if applicable).Testing exemptions do not apply to this vacancy.Applicantswithouta current test score can apply to take the testhere.
There is one vacancy.Refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
DoNOTcreate more than 1 account.
DoNOTuse another person's account to apply for a job.
Resumes willNOTbe accepted in lieu of completing the work experience sections of the application.
To apply for this vacancy, click on the Apply link above and create an electronic application to be used for this vacancy as well as future vacancies that you meet minimum / flexible qualifications.The preferred application method is electronically.If you need assistance applying electronically, please telephone the Classified Staffing Office at .
LSU Health Sciences Center - Shreveport
Department of Human Resource Management
1501 Kings Highway, P.O. Box 33932
Shreveport, LA 71130-3932
Administration Building - Room 106A
Office hours are 8:00 a.m.4:30 p.m.
If you are contacted for an interview, please let us knowat that timeif you will need special accommodations.
Application Status Message
What it Means
Application received
Your application has been received by Human Resources.
Checking for required test score
We are making sure you have an active, passing score for the required written test.
Under review
The application is being reviewed by Human Resources to ensure minimum qualifications are listed in the application.
Eligible for consideration
If your application is selected to receive an interview, the hiring department will contact you to schedule the interview.
Selection made
The vacancy is filled and the selected applicant has been notified.
The hiring department has up to 90 days from the closing date of the announcement to make a selection.The approved job description is available to view in the Classification & Pay office located in Room 110 of the Administration Building.To review the job description in person, please provide Classification and Pay with the position number listed in the vacancy announcement, Ex:11-00-0000, 00000.It is recommended that you review the job description prior to submitting your electronic application and receiving a call to schedule an interview.
To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a this form is voluntary, but we hope that you will choose to fill it out.Any answer you give will be kept private and will not be used against you in any way.If you choose to disclose this information, please follow these instructions:
Please print and complete this form, .
Write the title of the job for which you are applying and the request number
Fax the completed form to .We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard torace, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Job Concepts:
Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a professional, supervisor or manager.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.
Examples of Work:
SECRETARIAL
Responds to requests for information; may require interpretation of department rules and regulations.
Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types materials that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.Estimated Salary: $20 to $28 per hour based on qualifications.
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